Owner Paperwork Required

The paperwork discussed in this section is required in order to properly set up an owner account in our management system. The following documents need to be completed, and proper designations made, in order to complete this:

Fully executed contract package
Copy of W9
Completely filled out “Owner Information Form” (Even if some data fields are NA)
Insurance documentation that states Mars Hill Realty Group, Inc. as “Additional Insured”

Contracts (See Landlord Handbook Forms)

TX – TAR Residential Leasing and Property Management Agreement

VA – Exclusive Right to Lease Listing Agreement and Property Management Agreement

MD/DC – GCAAR Property Management and Exclusive Rental Agreement

Insurance

Mars Hill Realty has proven risk-reducing processes, but it’s also important that we carry the proper insurance. At a minimum, we carry workers’ compensation, employment practices liability, commercial general liability, business auto coverage, and errors and omissions.

As part of our overall risk management strategy, we require property owners to add “Mars Hill Realty Group, INC” as “Additional Insured” on their Landlord insurance policy to protect us from claims that arise from protecting your home. Although we have no financial interest in the property, we take on a lot of the risk and liability. If litigation were to take place, having the owner’s policy cover both the owner and the management company results in a more unified defense that is more streamlined and reduces the total legal expense for which the owner is ultimately responsible.

“Additional Insured” is not the same as “Additional Interest”. Additional Interest simply means we are notified of cancellations, renewals, and policy changes, it does not extend any coverage.

Please review your coverage at your insurance company and make sure that “Mars Hill Realty Group, INC” is added as “Additional Insured”. If you need to switch companies you might as well inquire about other benefits such as “Loss Rent Protection” and make sure your coverage is adequate for your property value. For your convenience, we’ve put together a list of some companies that can help you. Once this is completed, please have the insurance company email the declarations page to PartnerClub@MarsHillRealty.com.

Texas

State Farm – Todd Hargrove – 512-863-2587, Todd@Toddhargroveinsurance.com – use endorsement code “Option AI” and add “Mars Hill Realty Group, INC” to Additional Insured-Section II only”
Farmers Insurance – Rob Hilton (Spanish/French speaking available) – 512-864-1719, rhilton@farmersagent.com
Safeco – Evans, Ewan and Brady (Spanish speaking available) – 512-869-1511, MelanieA@eebins.com – – use endorsement code “EL”

Virginia/DC

Comparion – Olivia Devescovi – 571-212-3380; Olivia.devescovi@comparioninsurance.com
State Farm – Jim Chen (Spanish/Chinese speaking available) – 410-766-4484; jimchenagent@gmail.com – use endorsement code “Option AI” and add “Mars Hill Realty Group, INC” to Additional Insured-Section II only”
Central Insurance – Danaher-Skews and Associates (Sharon Brown) – 703-969-6286; Sbrown@danaher-skews.com
Farmers Insurance – John Weis (Spanish/Korean speaking available); 703-475-4333; jweis@farmersagent.com – must request a certificate of insurance to show coverage

Other Options

Liberty Mutual Insurance – 844-237-5603
USAA – 800-531-8722 – use endorsement code “DP-41” and list “Mars Hill Realty Group, INC as “Real Estate Manager”

REMINDER: Please also make sure they list our company address as follows: Mars Hill Realty Group, PO Box 5059, Georgetown, TX 78627

Companies to Avoid

Allstate
Erie Insurance Group
AAA
Geico
Progressive
Liberty Mutual

Owner Information Form

Pertinent information regarding the property for initial marketing of the property for rent or neighborhood/condo specific requirements when property is under lease. Please complete this and fill in as much information as possible, especially the bank information and social security.

Owner Paperwork Required